Careers
Applicant Privacy Notice
Processing of Personal Data During Recruitment
Last Updated: July 2026
Applicant Privacy Notice
Bitly is committed to protecting your privacy throughout the recruitment process. This Applicant Privacy Notice explains how we collect, use, disclose, and protect your personal information when you apply for a position with Bitly.
This notice applies only to information collected in connection with recruitment and hiring. Please refer to our general Privacy Policy for information about how we process personal information outside the recruitment process.
Who is responsible for your personal information?
The data controllers for your application are the applicable Bitly Group company recruiting for the position:
Bitly, Inc.
601 W. 26th Street, Suite 357
New York, NY 10001
United States
Bitly Europe GmbH
Pariser Str. 47
10719 Berlin
Berlin, Germany
For applicants in Germany and where required under applicable law:
Data Protection Officer
DataCo GmbH
Dachauer Straße 65
80335 Munich
Germany
Email: datenschutz@dataguard.de
For all privacy inquiries relating to recruitment:
2. What information do we collect?
Depending on the role and recruitment process, we may collect:
Information you provide
- Name
- Email address
- Telephone number
- Mailing address
- Resume or CV
- Cover letter
- Employment history
- Education
- Professional qualifications
- Certifications
- References
- Portfolio or work samples
- Salary expectations
- Work authorization or visa status
- Preferred work location
- Information you choose to provide during interviews or communications
Recruitment information
During the hiring process we may also collect:
- Interview notes
- Recruiter evaluations
- Hiring manager feedback
- Skills or assessment results
- Communications regarding your application
- Offer information
- Background check information (where permitted by law and after appropriate notice)
Technical information
When you use our recruitment portal, we may also collect:
- IP address
- Browser type
- Device information
- Login information
- Portal usage information
- Referral source (how you found the position)
Providing personal information is voluntary. However, if you choose not to provide information necessary to evaluate your application, we may be unable to consider you for employment.
3. Why do we process your information?
We process your information to:
- Evaluate your qualifications
- Communicate with you regarding your application
- Schedule interviews
- Verify information you provide
- Assess your suitability for employment
- Make hiring decisions
- Prepare and extend employment offers
- Comply with legal obligations
- Protect our legal rights
- Improve our recruitment process
- Maintain recruitment records
- Consider you for future opportunities if you consent to join our Talent Pool
We do not use applicant information for automated decision-making that produces legal or similarly significant effects without appropriate human involvement.
4. Legal basis for processing (EEA/UK applicants)
Where GDPR or UK GDPR applies, we process applicant information under one or more of the following legal bases:
| Purpose | Legal Basis |
| Recruitment and evaluating applications | Performance of steps prior to entering into an employment contract (Article 6(1)(b) GDPR) and applicable employment laws, including Article 88 GDPR and §26 German BDSG where applicable |
| Compliance with legal obligations | Article 6(1)(c) GDPR |
| Protecting our legal interests, defending claims, improving recruitment processes | Legitimate Interests (Article 6(1)(f) GDPR) |
| Talent Pool participation | Consent (Article 6(1)(a) GDPR) |
You may withdraw your consent to Talent Pool participation at any time.
5. Who has access to your information?
Your personal information is accessed only by individuals who need it for recruitment purposes, including:
- Human Resources
- Recruiters
- Hiring managers
- Interview panel members
- Internal personnel supporting recruitment
- IT and system administrators where necessary
Access is limited based on business need.
6. Service providers
We use trusted third-party service providers to support our recruitment process.
Our primary applicant tracking system is provided by BambooHR LLC, which processes applicant information solely on Bitly’s behalf under a Data Processing Agreement in accordance with Article 28 GDPR.
Additional service providers may include:
- background screening providers
- video interviewing providers
- recruiting agencies
- IT hosting providers
- identity verification providers
These providers may process personal information only on our documented instructions and are required to maintain appropriate security and confidentiality safeguards.
For additional information regarding BambooHR’s privacy practices, please visit:
https://www.bamboohr.com/legal/privacy-policy
7. International transfers
Bitly is a global company. Your personal information may be transferred to and processed in countries outside your country of residence, including the United States.
Where required by applicable law, we implement appropriate safeguards for these transfers, including:
- European Commission Standard Contractual Clauses (SCCs)
- UK International Data Transfer Addendum where applicable
- other legally approved transfer mechanisms
BambooHR LLC participates in the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework for eligible transfers.
Additional information regarding the Data Privacy Framework is available at:
https://www.dataprivacyframework.gov
8. How long do we keep your information?
If your application is unsuccessful, we generally retain your application information for up to 180 days after the recruitment process concludes unless a longer retention period is required by law.
If you consent to join our Talent Pool, we may retain your information for an additional 180 days to consider you for future opportunities.
If you become a Bitly employee, relevant recruitment information becomes part of your personnel record and is retained in accordance with our employee retention policies.
When retention periods expire, we securely delete or anonymize the information.
9. How we protect your information
We maintain appropriate administrative, technical, and organizational safeguards designed to protect applicant information against unauthorized access, loss, misuse, alteration, or disclosure.
These measures include:
- encryption of data in transit
- access controls
- authentication measures
- security monitoring
- regular security reviews
- confidentiality obligations for personnel
No method of electronic storage or transmission is completely secure, but we continually work to protect your information using industry-standard security practices. Bitly does not sell your personal information.
10. Your privacy rights
Depending on your location, you may have the right to:
- access your personal information
- correct inaccurate information
- request deletion of your information
- restrict processing
- object to certain processing
- request data portability
- withdraw consent where processing is based on consent
- lodge a complaint with your local supervisory authority
To exercise your rights, please contact:
We may request additional information to verify your identity before responding to your request.
11. California applicants
If you reside in California, you may have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
Information collected during the recruitment process is processed in accordance with applicable California privacy laws. Additional information regarding these rights is available in Bitly’s general Privacy Policy. Bitly does not sell your personal information.
12. Changes to this notice
We may update this Applicant Privacy Notice from time to time to reflect changes in our recruitment practices, legal requirements, or business operations.
The most current version will always be available through our recruitment website.
Contact Us
If you have questions regarding this Applicant Privacy Notice or how we process your personal information, please contact:
Bitly Privacy Team
For applicants located in Germany, you may also contact our Data Protection Officer using the contact information provided above.
