Do you have an event on the horizon? If you’re looking for an easy way to manage your guest list, digital invitations through Evite.com are the way to go. No more chasing down paper RSVPs or keeping track of dozens of text message responses: Everything you need is neatly organized in one place.
But what if you could take it a step further? QR Codes are the perfect addition to Evites, making it easier for guests to RSVP, access event details, and stay updated—no fuss, no back-and-forth. Whether it’s a birthday party, corporate gathering, or community event, these small barcodes take your invitations to the next level, helping you keep things smooth and efficient while adding a modern touch.
QR Code Evites are a game-changer for both personal and professional event planning. Here, we’ll review how you can create and use QR Codes for Evite.com invitations to streamline your next event.
Note: The brands and examples discussed below were found during our online research for this article.
Why use QR Codes on your Evites?
Digital invitations have gained immense popularity over the last decade, with about 70% of couples choosing them for their weddings. But QR Codes can take an Evite’s usefulness to new heights.
QR Codes are a simple and convenient way to share all the important details of your event with potential attendees. You can easily print these codes directly on your invitations, flyers, or signage, giving your guests quick access to everything they need to know.
This strategy works well for a range of events and invitations, including:
- Birthday invitations
- Wedding invitations
- Baby showers
- Corporate events
- Charity fundraisers or community events
However, QR Codes aren’t just for in-person gatherings—they’re also great for virtual events like webinars or town halls, ensuring a hassle-free experience regardless of the occasion.
Here are some of the unique benefits of using QR Codes for your Evites.
Simplify the RSVP process
QR Codes that link to Evite.com’s online invitations make RSVPing a breeze. When your guests scan the code, they’re instantly directed to a quick RSVP form on a landing page. All they have to do is fill it out, and they’re good to go—no need for phone calls, emails, or paper responses.
This streamlined approach benefits organizers, too. You’ll get a quick, accurate headcount, making it easier to plan seating arrangements, food, and drinks effectively.
Compared to traditional methods, QR Code RSVPs save time, reduce stress, and cut costs by eliminating the need for printing and tracking paper RSVP cards, which can be expensive and wasteful.
Plus, by including a simple call-to-action like “Scan me to RSVP,” recipients will know exactly what to do. With 68% of customers using QR Codes at least once in the last year, most will be familiar with the process.
Share event details effortlessly
Clear communication is essential when hosting any event and QR Codes help you share important event details with guests instantly. By linking directly to a landing page, you can provide all the relevant information in one place. As the event approaches, your guests can reference this page to confirm details, plan the logistics of their visit, or stay updated with any changes you provide.
Along with the essentials like the time, date, and location, you can also include extra details like:
- Ticket pricing
- Dress code
- Event agenda
- Food and drink menu
- Parking/transportation information
By providing this convenience, you ensure your guests know what to expect, helping them to prepare accordingly.
Make event updates seamless
We all know that plans can change. Maybe your outdoor event needs to be moved indoors due to rain, or there’s a last-minute update to the schedule. With QR Code-powered Evites, you can make adjustments to the event details in real time without needing to re-send invitations.
Bitly Codes are dynamic, meaning you can edit the linked URL without creating a new code. Whether it’s venue changes or an updated agenda, you can ensure your guests always have access to the most current information.
Enhance guest engagement
QR Codes offer more than just convenience—they can also boost excitement and engagement leading up to your event. By linking to an interactive landing page, you can make the invitation experience even more memorable. For instance, you might include a personal video from the host, create tailored welcome pages for each guest, or offer a message board where attendees can share their thoughts and ask questions.
Events are special occasions for many, and creating interactive content helps amplify that sense of excitement. In fact, only 4.1% of the U.S. population attends or hosts social events on any given weekend, making your event even more important. By offering unique digital content, you can build anticipation as guests look forward to the big day.
After the event wraps up, you can repurpose your QR Codes and their associated landing pages to keep the celebration going. For example, you might create a public album on the landing page where guests can upload their favorite memories from the event.
How to create an Evite for a QR Code
Here’s a step-by-step breakdown of how to create an Evite for your upcoming event, and how to make a QR Code for a link to your digital invitation and landing page:
1. Design your Evite
Start by designing your Evite using Evite.com, which offers a variety of invitation templates for different occasions, and many include free invitation options.
As you design your Evite, think about your guests and what information they’ll need. You can also personalize the invite with your own photos or graphics. If you prefer, tools like Canva or Photoshop allow you to create a custom design and upload it directly to Evite.com.
2. Generate your QR Code
The next step is to create a QR Code that links to your invitation or event landing page. To do this, you’ll need to learn how to make a QR Code using Bitly.
When you create your invitation on Evite.com, you’ll receive a shareable link for your event page. (Note: Shareable links are only available with premium invitations.)
After creating your Evite, simply copy the link to your clipboard. Then, sign up or sign in to your Bitly account. From the left-hand menu, select “Create new” and choose the “QR Code” option. Paste the URL for your invitation into the box, and Bitly will automatically generate your custom code.
3. Customize your QR Code
Once your QR Code is generated, you can personalize it to match your event’s style or brand. Whether it’s a casual gathering or a formal corporate event, customizing your QR Code to reflect your theme can help keep everything cohesive.
Bitly offers QR Code customization features that let you adjust the color scheme, pattern, and corners of your code, or even upload your logo for a more polished, professional look.
You can also add a custom CTA to your code, encouraging your guests to scan it and take action. Consider using engaging phrases like “Scan to RSVP” or “Get event details here” to prompt responses.
4. Test the QR Code
Before sending out your digital invitations, it’s essential to perform a QR Code test. Ensure it works seamlessly across different devices, including iOS and Android smartphones. Your Evite should also be functional in all web browsers.
By testing your QR Codes ahead of your launch, you avoid any frustrations your guests might experience when they try to RSVP. This creates a smooth interaction for everyone right from the start.
5. Distribute the Evite QR Code
Now that your QR Code is ready, it’s time to distribute your Evite to your guest list. You can share it digitally via email, SMS, or social media, ensuring the code is prominently displayed for effortless scanning and sharing.
For corporate or community events, you can also add a QR Code to a flyer or poster to share in local neighborhoods and capture the attention of potential guests. For formal events like weddings, you might still choose to send paper invitations. Instead of including a traditional paper RSVP card, simply add the QR Code to the invitation—this way, guests can respond online, quickly and easily.
After distributing your invitation, you can use Bitly Analytics to monitor guest engagement in real time. You’ll gain insights such as how many guests scanned the code, their location, and which devices they used. This data can help you refine your event planning process for future gatherings.
Upgrade your event invitations with Bitly Codes
QR Codes make RSVPing easier for both guests and event organizers when added to digital invitations like Evites. A simple scan directs guests to an RSVP landing page, allowing them to quickly confirm their attendance and access all the essential event details. This saves hosts time and effort, streamlining the planning process and ensuring a smooth guest experience.
Bitly’s customizable, trackable QR Codes are an ideal way to elevate your digital invitations. With the ability to personalize the design with your brand’s colors, logo, and unique messaging, you ensure your Evites stand out and garner responses. Plus, Bitly’s real-time analytics allow you to track guest engagement, giving you valuable insights to refine your event planning process and future invitations.
Sign up for Bitly today to create custom QR Codes that simplify event management and enhance your digital invites!
